JOB DESCRIPTION
Executive Assistant
Introduction
Sand Harbor Specialty Insurance Brokers is built on a simple belief: our people are our greatest asset. We are a people-first organization committed to fostering a culture of collaboration, professionalism, and excellence, where individuals are empowered to take ownership of their work and deliver meaningful results.
As an independently owned firm, Sand Harbor was created to attract entrepreneurial, passionate professionals who put their clients at the center of everything they do. We value creativity, accountability, and fresh thinking. We actively encourage our team to challenge the status quo, contribute ideas, and help shape the future of the organization. At Sand Harbor, every voice matters, and every individual has the opportunity to make a lasting impact.
Role Overview
The Executive Assistant provides high-level administrative and operational support to executive leadership, ensuring efficient day-to-day operations and effective coordination across internal and external stakeholders. This role requires strong organizational skills, sound judgment, and the ability to manage competing priorities in a fast-paced, professional environment.
Key Responsibilities
· Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
· Develop and manage onboarding process for prospective new hires.
· Coordinate with IT, HR, Payroll, Accounting, and other divisions to ensure operations of the organization are running smoothly.
· Review and approve expense reports for all employees following set company procedures.
· Serve as a primary point of contact between executives, internal team members, clients, and external partners.
· Prepare, review, and organize correspondence, reports, presentations, and other business materials.
· Coordinate meetings, including agenda preparation, logistics, and follow-up on action items.
· Maintain strict confidentiality when handling sensitive business and personnel information.
· Support day-to-day business operations by managing priorities, tracking deadlines, and ensuring timely execution of key initiatives.
· Assist in the preparation of internal and external communications, including emails, announcements, and reports.
· Organize and maintain files, records, and documentation in accordance with company standards.
· Identify opportunities to improve processes, increase efficiency, and support organizational effectiveness.
· Handle special projects and assignments on behalf of executive leadership as needed.
· Coordinate with internal teams to ensure alignment and follow-through on strategic initiatives.
· Monitor and manage expenses, invoices, and basic reporting related to executive activities.
Qualifications
· Bachelor’s degree or equivalent professional experience.
· 3+ years of experience supporting senior executives or leadership teams.
· Exceptional organizational and time management skills, with the ability to prioritize effectively.
· Strong written and verbal communication skills.
· High level of professionalism, discretion, and integrity.
· Ability to operate independently and exercise sound judgment in decision-making.
· Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other business tools.
· Experience in a professional services or insurance environment is a plus.
Compensation & Benefits
The annual base salary range for this position is $75,000 to $85,000. Actual compensation will vary based on multiple considerations, including but not limited to an individual’s background and qualifications, relevant experience, geographic market conditions, role complexity and responsibilities, demonstrated competencies, training, and other factors.
Additional benefits for eligible employees include:
· Discretionary incentive compensation may be awarded at the Company’s sole discretion and is not guaranteed.
· As a full-time employee, you will be eligible to participate in the Company’s medical, dental, and vision benefit plans, subject to the terms and conditions of those plans. You will also be eligible for paid time off and paid sick leave in accordance with Company policy and applicable law.
· 401(k) plan with company match available.
· All benefits are subject to the terms and conditions of the applicable plan documents and may be modified by the Company at any time.
Sand Harbor Specialty Insurance Brokers is an Equal Opportunity Employer and is committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, marital status, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws.
We are committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants with sincerely held religious beliefs, in accordance with applicable laws. If you require assistance or accommodation during the application or hiring process, please let us know.
Disclaimer: This job description is intended to describe the general nature and level of work performed and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may change at any time with or without notice.
